Adding Incoming Faculty to ERA Prior to ASU Start Date

UPDATE, 7/26/2022 – An important note has been added to clarify that PIs must be ASU employees prior to serving as the PI on IRB, IBC, and IACUC protocols.

7/11/2022 – The Transfer of Sponsored Projects to ASU page has been updated with instructions for adding incoming faculty to ERA before their official ASU start date.

The RA will need to complete and submit the Add Non-Employee to ERA template located on the Forms and Templates page. The template enables easy submission to [email protected].

Note: Pre-hires must have an active ASU Courtesy Affiliation in order to be added to ERA. RAs can verify the individual has a courtesy affiliation using their contact information in Outlook. Right click on their name, select Properties, then select the Phones/Notes tab. If “Hire” is in the notes section after their title, the individual has an active affiliation. A pre-hire can be a sponsor PI if eligible, receive allocations and be included in the budget.

IMPORTANT: Non-employees cannot serve as Principal Investigators (PIs) on Institutional Review Board (IRB), Institutional Biosafety Committee (IBC) or Institutional Animal Care and Use Committee (IACUC) protocols until they become ASU employees.