UPDATED 8/11/2021 to incorporate the latest micro-purchase threshold.
The Uniform Guidance – 2 CFR 200 (UG) applies to all federal awards and consolidates administrative, cost principles and audit requirements to reduce administrative burden. Over the last month or so a few questions have come in on requested documentation from our ASU Purchasing team. We connected with our Purchasing colleagues to provide the following clarifications.
All Consultants, Contractors/Suppliers are subject to the University Procurement Code (ABOR), University and federal procurement policies, outlined in the Purchasing and Business Services Policy Manual.
For Consultants, Contractors/Suppliers that are known and named at time of proposal, the only documentation required by ASU Purchasing is the following:
- Sponsor approved budget justification or project narrative showing that the supplier was named in the proposal.
- The entire proposal or grant award document is not needed
- Award document, sponsor-ASU email exchange or other written support showing that the sponsor approved the proposal which included named consultant, contractor/supplier,
- A note in the Workday requisition internal memo stating “Named Supplier.”
| Purchases with Federal dollars | Competition Requirements* |
|---|---|
| Below $25,000 | no competition required; reasonable price; distribute/rotate purchases if practicable; utilize small business |
| $25,000 – $100,000 | Existing award Multiple quotes |
| More than $100,000 | Existing award Formal solicitation |
| $250,000 and above | Independent Cost Estimate Formal solicitation Technical Evaluation criteria Price/Cost Analysis Negotiation of Profit |
By Research Operations