Did You Know? – Unit Contacts, Automated System Notifications and View-Access

Listed Unit Research Administration contacts are used for a variety of processes including:

  1. Determining who receives automated system notifications
  2. Provides view-access to award modification tasks in My Items in ORSPA
  3. Provides view-access to After-The-Fact Review Reports.

To help units better understand how listed unit contacts drive automated system notifications and view-access to non-ERA platforms, we have developed the following guidance:

Who receives system-generated notifications from ERA?

Currently, automated email notifications for award related actions are sent to the following:

Notification Type Recipients
Funded Proposal Notification PI and ALL RA contacts listed for the proposal’s lead financial unit
New Award Activation Notification PI and public inbox listed for the award’s lead financial unit.

OR

PI and all RA contacts listed for that unit if there is no public inbox for the award’s lead financial unit.

Award Modification Activation Notification PI and public inbox listed for the award’s lead financial unit.

OR

PI and all RA contacts listed for that unit if there is no public inbox for the award’s lead financial unit.

Who receives system-generated notifications regarding After-The-Fact Review Reports?

The Lead Award PI and ALL RA contacts listed for the award’s lead financial unit

Who can see award modification tasks in My Items in ORSPA?

All RA contacts listed for the lead financial unit associated with the award.

How can I check who is listed as a unit contact for my unit?

Units can check current departmental contacts for their units using the Who Can Help Me tool on the Research Admin website.

How do I request changes to my unit’s current contacts?

Units can request changes to their department contacts from the Who Can Help Me tool. To request changes:

1. Go to Who Can Help Me

2. Enter the name of your unit in the search box:

3. Select your unit from the results:

4. Click Go

5. Click on the Update Department Contacts link located on the left side of the screen and follow the prompts: