FMS Updates – July 8, 2020

Carbon Offset

We are currently experiencing an issue with the Concur integration, where Carbon Offset charges for expense reports with airfare are being posted to the grant. The FMS Support Team is working on a fix to the integration to help prevent the Carbon Offset entries from posting to the grant, as these expenses are unallowable and should post to the responsible cost center and program associated listed in Workday. Until the issue is resolved, if you see a Carbon Offset charge on a grant, please initiate a cost transfer to remove the charge.

Discounts on Supplier Invoices

In Workday, discounts on supplier invoices are being captured in our sponsor invoicing, but they are not being applied to the grant(s) listed on the supplier invoice. Because supplier invoice discounts do not post to the grant, it will not be found on the Budget to Actuals Grant Reports. The Grant Administration Team will be continuing to work with Financial Services and FMS Support on how to apply the discount back to the grant.

SubAward Supplier Invoicing Report

The SubAward Supplier Invoice Tracking Report is now available in Workday for ORSPA and units to use. This report is to help determine where in the business process is for identifying payment on subaward supplier invoices. Supplier invoices can be searched by the following fields:

  • Award
  • Grant
  • Supplier
  • Supplier Contract Number
  • SI Number

If a Supplier’s Invoice Number is entered and it is blank, please email Awards.Management@asu.edu for further inquiry to check on the status for payment.