Monitoring Overdue NIH & NSF Progress Reports

Programmatic Annual and Final Reports are required per the terms and conditions ASU accepts when receiving an award from Federal sponsors such as the National Institutes of Health (NIH) and the National Science Foundation (NSF). Failure to comply with required programmatic reporting requirements could potentially jeopardize or delay the PI’s and ASU’s ability to receive future funding from the sponsor.

As best practice, RAs are advised to monitor overdue programmatic reports on a monthly basis. To learn how to check the submission status of NIH and NSF programmatic reports, RAs can use the guidance included below:

NIH Annual Reports (RPPR)

  1. On the first Monday of every month, log in to eRA Commons with your eRA Commons ID and password.
  2. Click on the “RPPR” tab.
  3. Hit Search.
  4. The search will return all awards with pending* Annual Progress Reports and will note which reports are overdue:
For full-size view click directly on the image

*In eRA Commons, RPPRs are considered to be “Pending” until the report is officially accepted by the sponsor. Sponsor will accept the report in the system after the report is reviewed and approved. Once approved, the RPPR will no longer be visible on the “RPPR” tab. To see if unit action is needed, check the “Status” column.

NIH Final Reports (FRRPR)

NIH Final RPPRs are due 120 days after the Project End Date. On the first Monday of every month, determine the project end date of over due reports by doing the following:

  1. Access online date calculator
  2. Under “Start Date“, enter the date for last day of the preceding month.
  3. From the calculation options, select “Subtract
  4. Under the “Days” box enter 120.
  5. Hit Calculate New Date to determine, the project end date of overdue reports
For full-size view click directly on the image

Once you have determined the project end date for overdue final progress reports:

  1. Log in to eRA Commons with your eRA Commons ID and password.
  2. Click on the “Status” tab.
  3. Click on the “Closeout” link located under the “Status” menu located on the left side of the screen.
  4. On the “Closeout” window, enter the date you got from the date calculator on the “To” field located on the “Project End Date” row.
  5. On the “Closeout” window, uncheck the boxes for “Requires FFR/FSR” and “Requires Final Invention Statement“.
  6. Hit Search.

All National Science Foundation Programmatic Reports

  1. On the first Monday of every month, log in to Research.gov with your NSF ID and password.
  2. Under the “Awards & Reporting” tile, click on “Project Reports“.
  3. The “Reports Due” tab will return all awards with pending* Progress Reports and will note which reports are overdue:
For full-size view click directly on the image

*In Research.gov, reports are considered to be “Pending” until the report is officially accepted by the sponsor. Sponsor will accept the report in the system after the report is reviewed and approved. Once approved, the report will no longer be visible on the “Reports Due” tab. To see if unit action is needed, check the “Status” column.