A new page has been added to the researchadmin website, to provide updated and consolidated guidance on processing Additional Funds for a Sponsored Project.

An ERA Funding Proposal (FP) continues to be required each time an existing award is modified for additional funding.

Key updates to process guidance include the following:

• The definitions of Renewal and Revision ERA Funding Proposal (FP) Types have been revised to reflect that the only ERA FP Type that will be treated as an award modification in ERA Awards is the Revision FP Type (identified by a system-generated ‘_Rev1’ suffix on the end of the FP number –  e.g., FP00004713_Rev1)

• Instructions for creating a Revision or Renewal ERA FP, and Frequently Asked Questions (FAQs), have been incorporated into this single point of Additional Funds guidance.
  • Always start from the original awarded proposal in ERA in order to create a Revision or Renewal ERA FP using either the Create New Revision or Create New Renewal button
  • Additional Funds (aka “New Money”) is defined as funds requested and/or received in support of an active sponsored project, including supplements and continuations not part of the original award.
  • Allocations of REC/RID/IIA on a  Revision proposal should not be different from the existing award allocations. Any changes to Allocations on an existing sponsored project should be performed at the main award level.
  • When processing a second Revision for the same existing award, start from the original awarded proposal in ERA

Updates have been made to the following locations across the website to align with the new guidance, and point toward the new page:

• F&A Waivers page–
  • HOW LONG IS THE F&A WAIVER VALID? It is valid for the specific proposal and the directly resulting award period. When a new ERA funding proposal is processed (including Revision and Renewal proposals), any previous F&A Waiver(s) will not automatically apply. The new proposal budget should include one of the following: (a) ASU’s current, full F&A rate, (b) documentation of a published sponsor limitation on the F&A rate, or (c) a new F&A Waiver, which may or may not be approved. If questions arise regarding the appropriate F&A rate for a specific proposal, please consult with the Grant + Contract Officer (GCO) assigned to the proposal
• Determine Proposal Type Work Instruction (WI) –
  • The “Select an Applicable ERA Instruction” chart has been removed and replaced with a link to the Additional Funds for a Sponsored Project page
• Create and Route Funding Proposal WI
  • Revision and Renewal WIs have been updated with a link to the Additional Funds for a Sponsored Project page
• Award Setup WI
  • Updated to point to the Additional Funds for a Sponsored Project page when processing award modifications that include additional funds
• ERA Funding Proposal Guide
  • Revision and Renewal instructions have been updated with a link to the Additional Funds for a Sponsored Project page
• Manage Change WI
  • Updated to point to the Additional Funds for a Sponsored Project page when processing award modifications that include additional funds
• Post-award Management Account Monitoring page
  • Additional Funds section updated with a link to the Additional Funds for a Sponsored Project page

For more information, please visit Additional Funds for a Sponsored Project. Questions? Contact RAhelp@asu.edu.