Cost transfers related to either salary, wages and related ERE, or non-payroll expenses, when involving sponsored project accounts, must comply with ASU’s Cost Transfers on Sponsored Projects policy found in RSP 506-02. This policy states that transferring costs onto a sponsored project must be requested within 90 days after the month in which the cost was originally accepted in the university’s financial accounting system.
To help units determine the deadline to process payroll redistributions, a 90-day calculator was created and available here.
As a reminder, no time limit exists for removing inappropriate expenditures from a sponsored account. If an inappropriate expenditure is discovered on a sponsored project it must be removed regardless of a time limit. The 90-day policy does not apply to transfers between grants under the same award.