When a payroll redistribution is being submitted with a pay period that is partially outside the grant start or end date, please include a note in one of the three justification fields on the redistribution form stating the following:
- The pay being redistributed is within the grant period only.
- The sponsor-approved grant start and end dates.
Including this information will help avoid extra communication with the redistribution submitter to verify that there is no transfer of pay that occurred outside the grant start/end date, thus delaying ORSPA’s approval of the payroll redistribution.
For payroll redistributions submitted with a pay period that is partially outside the grant end date, please change the “close date” field of the payroll redistribution to the end date of the grant. This will improve billing, reporting and F&A charges.
Submitting payroll redistributions on the Thursday prior to payday often results in ERE not moving with the pay. ORSPA then must return the redistributions for cancelling and new ones must be submitted by the department. This is an unavoidable system issue. Please avoid submitting redistributions on these Thursdays.