Subject:                                     New Award Activation Ready for Verification Due (MM/XX/YY)

 

Hi [Insert RAS RA Name],

 

This award is now ready for verification. Pre-Award to Post-Award Handoff draft checklist is included below.

 

Thanks,

 

[Insert Name]

 

 

Hello [Insert Unit Contact’s Name],

 

 

RAS has received a new award activation notification (attached) for [insert PI name]’s award from [insert sponsor name] titled [insert project title]. To assist you and your unit to better manage day-to-day post-award tasks, we wanted to share the following information about this award:

 

AWARD INFORMATION

Obligated Amount:

Anticipated Amount:

Award Start Date:

Obligated End Date:

Award End Date (Anticipated):

 

 

 

Award Important Links

ERA Award AWD000XXXXX

SharePoint Award Files

Notice of Award/Agreement

Investigator Allocations

Proposal Important Links

Submitted Application Package

Detailed Sponsor Budget*

 

ACCOUNT INFORMATION

WD GrantID

Name

Dates

Obligated

Cost Center

Rate Agreement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BUDGETARY CONSIDERATIONS – The project budget includes:

F&A Waiver**:

☐ Yes  ☐ No

Cost-Share (If Yes see allocations here:)

☐ Yes  ☐ No

 

Budget Categories with Additional Oversight***:

 

☐ Yes  ☐ No

 

Applicable Budget Categories with Additional Oversight:

 

 

☐ Participant Costs   ☐ Foreign Travel   ☐ Subaward

 

 

☐ Capital Equipment ☐ CAS

 

OTHER IMPORTANT CONSIDERATIONS

RAS Notes

[For complex or high profile proposals only: RA will include notes on any information that might be useful to post-award staff including PMO Involvement, summary of business decisions, additional pay, etc.]  

Sponsor Limitations

[RA Checklist should include a list of sponsor budgetary limitations such as salary cap, restricted budget categories, F&A limitations, etc. This section should include that information from RA Checklist]

 

SPONSOR POLICIES ON AWARD CHANGES****

Re-budgeting

 

Carryforward

 

No-Cost Extension

 

Prior Approval

 

 

 

LINKS TO USEFUL UNIT POST-AWARD CONTACTS AND RESOURCES

Award Management Team

Research Advancement Services

Manage Change Work Instructions

Responsible for award set-up, account creation, award modifications, award monitoring and fiscal reporting/invoicing.

Provides administrative post-award support to RAS assigned units. Assists with Workday Grants/ERA questions.

Detailed instructions on how to process change requests for active awards including financial changes.

 

 

*Award budgets are loaded into ERA by broad expenditure categories. The approved sponsor budget with line item detail is only included in the proposal site in ERA. The link provided above directs to the current detailed budget of record. Any proposal budget changes submitted directly to the sponsor without RAS assistance may not be reflected in the detailed budget provided above.

 

**If a waiver of any portion of F&A costs exists, no Research Incentive Distribution (RID) will be returned to the ASU units involved

 

***Special budget categories are categories that, while allowable, might require special processing and/or are often heavily scrutinized by the sponsor.

 

****Units are advised to review the Notice of Award to determine sponsor award management guidelines. The information provided above is meant to be a quick reference guide, not an in-depth summary of the sponsor’s policies. For questions regarding allowability and sponsor requirements please contact your AMT GCO.