UPDATE: On September 27th, 2023 the White House has provided guidance on Agency Contingency Plans in the event of a government shutdown.
In the event of a government shutdown, ASU Research Operations has developed a plan in case there is a lapse in appropriations. Guidance and links for individual federal agencies and sponsors for sub-federal awards will be posted here as they are received. If you receive information that isn’t already within this page, please forward it to [email protected] for inclusion.
Proposals
- We will continue to submit proposals as the federal agencies submission systems are operational.
If you are experiencing functionality issues with a system, have a question about a particular system, or have received a notification of possible issues, contact your assigned ASU Proposals and Negotiations (PNT) Proposal Officer or email [email protected]
New Awards and Award Modifications
- Arizona State University may not receive new awards during the shutdown. Awards received prior to shutdown have been or are in process of account setup or being reviewed for continued negotiations.
- For existing awards, work can continue if obligated funds are available, and the work does not require support of federal employees or facilities.
- Award Modifications received prior to shutdown are moving forward. Award modifications requiring a fully executed modification and/or requests requiring federal agency approval (e.g. No-Cost Extensions) may not be approved.
- Additional funds, including continuations/supplement will not be awarded during the shutdown.
- The majority of Arizona State University projects that are in progress are unaffected. Award performance should continue to the extent funding is available, unless a stop-work order has been issued. Stop-work orders are generally limited to projects funded by contracts or cooperative agreements.
If a stop-work order has been issued, it will be received by Research Operations ORSPA in the [email protected] mailbox and then being forwarded to the [email protected] mailbox and managed by the Proposals and Negotiations Team (PNT). When a notice is received a member of the team will work with the PI, unit staff and Research Operations – ORSPA Post-Award staff on next steps for compliance with the stop-work order.
If a PI or RA receives a stop work order notice directly, forward to the [email protected] mailbox.
In addition, for projects funded by contracts, the award agreement most likely contains the “limitation of funds” clause. This clause determines how long award performance can continue. It is recommended to more closely monitor spending as additional funding may not be provided during a government shutdown.
At-Risk Spending Requests
- These requests are being reviewed and considered. Continue making these requests through our standard process. Risk, agency shutdown guidance, source of funds, award mechanism and any documentation we may have are all factors taken into account during the review of these requests. When and as needed, further discussions may take place with PIs and department staff before moving forward with requests.
Award Reporting
Continue to submit financial, technical, and other reports. PIs should continue to submit their progress and technical reports on time.
Federal Agency Payment Systems
Arizona State University continues to receive payments and is drawing revenue when and where we can.
Compliance
Business as usual for The Office of Research Integrity and Assurance and our IRB, IBC, IACUC committees. Some activities that require a secondary approval from a federal agency or entity may be delayed due to the government shutdown.
Please contact your Research Administrator or Sponsored Projects Officer for specific questions about your proposal and/or award.
By Research Operations